Case Study 2: Non-Profit Sector

Organization Overview

• Sector: Non Profit

• Location: United States

• Employees: 120 Users

• IT Environment: Legacy Exchange Server 2013, on-premises infrastructure with Com Vault for email archival, limited endpoint (Air watch) for Mobile Devices) and Proof Point for email security

Outcomes & Benefits

• Security – Enhanced protection against email-based threats and data breaches

• Compliance – Alignment with industry standards

  Productivity – Improved collaboration via Teams and Outlook

• Mobility – Secure access to resources from any device

• Cost Efficiency – Reduced infrastructure and security incident costs

Challenges & Solutions

• Legacy systems integration – Hybrid Exchange deployment

• User resistance to change – Training and support programs

• Email threat landscape – Defender ATP policies and simulations.

Project Objectives

• Modernize email and collaboration by migrating to Microsoft 365.

• Strengthen identity and endpoint security using EMS and BitLocker.

• Protect against advanced email threats using Microsoft Defender for Office 365 (ATP).

Migration Strategy
Exchange 2013 to Microsoft 365

Assessment & Planning

• Inventory of mailboxes and public folders.

• Network and bandwidth evaluation.

• Identification of compliance and retention policies.

Migration Execution

• Hybrid Deployment: Exchange 2013 co-existence with M365 for phased migration.

• Azure AD Connect: For identity synchronization.

• Mailbox Migration: Staged migration using Exchange Admin Center and PowerShell scripts.

• Archive Conversion: Conversion of Commvault archives to pst files and injection pst into user archived mailbox.

• Cutover Strategy: Final switch after successful pilot testing.

Post-Migration

• Validation of mailbox integrity.

• Decommissioning of Exchange 2013.

• Training sessions for staff on Outlook, Teams, and OneDrive.

EMS Implementation

• Components Deployed

  • Azure Active Directory Premium P1

    • Conditional Access policies.

    • Multi-Factor Authentication (MFA).

  • Microsoft Intune

    • Mobile Device Management (MDM) and Mobile Application Management (MAM).

    • Device Management and application management for Widows.

BitLocker Deployment

• Goals

  • Encrypt all endpoint devices to prevent data theft.

  • Ensure compliance with health data protection standards.

• Execution

  • Intune Policy for BitLocker enforcement.

  • TPM validation and recovery key storage in Azure AD.

  • Monitoring via Microsoft Endpoint Manager.

Microsoft Defender for Office 365 (ATP)

• Goals

  • Protect users from phishing, malware, and zero-day threats.

  • Secure email, SharePoint, OneDrive, and Teams content.

• Implementation.

  • Anti-Spam polices for emails.

  • Safe Links & Safe Attachments: Real-time scanning of URLs and files.

  • Anti-phishing Policies: AI-based impersonation detection.